2016-0025 Purchasing and Epayables Card Program


We are no longer accepting submissions.

What is it?

The City of Pittsburgh is interested in modernizing and increasing the efficiency of small dollar purchases and the vendor payment process by implementing an electronic payment (ePayables) and purchasing card (P-Card) program. The ePayables service should allow vendors to receive electronic payments instead of paper checks after submitting invoices to the City for payment. An electronic payment solution will help the City reduce the costs and inefficiencies that exist with the process of issuing paper checks, and reduce exposure to check fraud. The P-Card program should deliver an efficient and cost effective method of purchasing low value goods and services. This program should simplify the current purchasing order process used by the City and drive it toward realizing efficiencies related to reduced paperwork and lower administrative costs.

What do I need?

You will need the following documents to bid on this opportunity:

  • Insurance certificate
    A document from the bidder's insurer, which is used to prove the bidder can cover project liabilities. The City of Pittsburgh must be named as "additionally insured" and the certificate must be valid through the term of the contract.

Download Opportunity Documents

Not sure where to start? The document labeled as an RFP (Request for Proposals), RFQ (Request for Qualifications), or IFB (Invitation for Bid) will contain more detailed instructions about the project timeline, what we're looking for, and how to put together a proposal.

How do I bid?

Sealed proposals must be received by the time indicated in the soliciation document on the last day of the submission period. See document for specific instructions concerning printed and/or digital copies. Postmarks are not sufficient. Proposals by fax and email will not be accepted.

Mail or deliver proposals to the address detailed in the main solicitation document (RFP, IFB, RFQ).


June 30, 2016

Opportunity opens for submissions.

August 11, 2016 at 03:00PM EDT

Deadline to submit proposals.

Have a question?

We'd be happy to answer it! Send it in to Thoryn Simpson at thoryn.simpson@pittsburghpa.gov.

Please refer to the timeline section of the opportunity documents to see when the question & answer period opens and closes.