Film and Event Planning Permitting Software


We are no longer accepting submissions.

What is it?

The City of Pittsburgh, Department of Parks & Recreation, (Citiparks) is requesting Proposals for the provision of a fully comprehensive and automated event and film permitting and management system. This system shall include technical and administrative support as well as statistical reporting for Citiparks. The Citiparks Office of Special Events has recently absorbed the role of permitting and service coordination for special event and film project applications. The current system relies on paper applications and face to face review and discussion of applications. Application fees and service payments are made by check or cashier's check. To keep in line with the initiatives of the Office of the Mayor and to reduce the environmental footprint of the Office of Special Events, Citiparks is seeking to move the current paper process to a digital management system that will reduce waste, become more user-friendly, and create a streamlined and transparent application and permitting process for special events and film projects. Any questions in regard to this RFP should be submitted in writing no later than end of business Friday, October 16, 2015.

What do I need?

You will need the following documents to bid on this opportunity:

  • Insurance certificate
    A document from the bidder's insurer, which is used to prove the bidder can cover project liabilities. The City of Pittsburgh must be named as "additionally insured" and the certificate must be valid through the term of the contract.

Download Opportunity Documents

Not sure where to start? The document labeled as an RFP (Request for Proposals), RFQ (Request for Qualifications), or IFB (Invitation for Bid) will contain more detailed instructions about the project timeline, what we're looking for, and how to put together a proposal.

How do I bid?

Sealed proposals must be received by the time indicated in the soliciation document on the last day of the submission period. See document for specific instructions concerning printed and/or digital copies. Postmarks are not sufficient. Proposals by fax and email will not be accepted.

Mail or deliver proposals to the address detailed in the main solicitation document (RFP, IFB, RFQ).


October 14, 2015

Opportunity opens for submissions.

October 23, 2015 at 12:00PM EDT

Deadline to submit proposals.

Have a question?

We'd be happy to answer it! Send it in to Jennifer Olzinger at

Please refer to the timeline section of the opportunity documents to see when the question & answer period opens and closes.