Pre-qualified Contract for Special Event Services


We are no longer accepting submissions.

What is it?

The City of Pittsburgh is seeking to Pre-Qualify vendors to furnish Special Event Services on an as-needed basis to the City. These items may include but are not limited to tables, table dressings, chairs, tents, entertainment rentals (stages, lighting, inflatables, trains, concessions), etc.

What do I need?

You will need the following documents to bid on this opportunity:

  • Insurance certificate
    A document from the bidder's insurer, which is used to prove the bidder can cover project liabilities. The City of Pittsburgh must be named as "additionally insured" and the certificate must be valid through the term of the contract.

Download Opportunity Documents

Not sure where to start? The document labeled as an RFP (Request for Proposals), RFQ (Request for Qualifications), or IFB (Invitation for Bid) will contain more detailed instructions about the project timeline, what we're looking for, and how to put together a proposal.

How do I bid?

Please download all above documents. Review, sign, and send in all necessary documentation to to be considered for pre-qualification.


March 03, 2017

Opportunity opens for submissions.

March 23, 2018 at 01:00PM EDT

Deadline to submit proposals.

Have a question?

We'd be happy to answer it! Send it in to Thoryn Simpson at

Please refer to the timeline section of the opportunity documents to see when the question & answer period opens and closes.